Privacy Policy & GDPR

Privacy policy

GDPR response

General

This privacy notice is to let you know how Red Sky Telecom Ltd uses your personal information, what we do to ensure the safety and security of it, and who we share your information with. We will also inform you of your rights and how the law protects you.

OUR PRIVACY PROMISE

We promise:

To keep your data safe and private

To give you ways to manage your marketing choices

Not to sell your data

WHO WE ARE

Red Sky is a UK based independent business telecommunications provider delivering fixed line, mobile, Unified Communications and connectivity solutions.

Our GDPR Owner and data protection representatives is Ross Skillicorn:

privacy@redskytelecom.com

0330 333 9293

You can find out more about us by visiting the About Us page

YOUR RIGHTS

At any point while we are in possession of or processing your personal data, you, the data subject, have the following rights:

Right of access – you have the right to request a copy of the information that we hold about you.

Right of rectification – you have a right to correct data that we hold about you that is inaccurate or incomplete.

Right to be forgotten – in certain circumstances, you can ask for the data we hold about you to be erased from our records. Bear in mind, if you ask us to erase your information from our records, we may purchase data in the future that contains your information. We can however mark it as “do not contact” therefore stopping any contact we may make to you.

Right to restriction of processing – where certain conditions apply to have a right to restrict the processing.

Right of portability – you have the right to have the data we hold about you transferred to another organisation.

Right to object – you have the right to object to certain types of processing such as direct marketing.

Right to object to automated processing, including profiling – you also have the right to be subject to the legal effects of automated processing or profiling.

Right to judicial review: in the event that Red Sky Telecom Ltd refuses your request under rights of access, we will provide you with a reason as to why. You have the right to complain.

Should you wish to exercise any of these rights, please use the contact form.

Should there be a third party involved in the processing of your personal data, we will inform them of your request.

HOW THE LAW PROTECTS YOU

As well as our Privacy Promise, your privacy is protected by law. This section explains how that works.

Data Protection law says that we are allowed to use personal information only if we have a proper reason to do so. This includes sharing it outside Red Sky Telecom Ltd. The law says we must have one or more of these reasons:

To fulfil a contract we have with you, or

When it is our legal duty, or

When it is in our legitimate interest

A legitimate interest is when we have a business or commercial reason to use your information. But even then, it must not unfairly go against what is right and best for you. If we rely on our legitimate interest, we will tell you what that is.

WHERE WE COLLECT PERSONAL INFORMATION FROM

We may collect personal information about you (or your business) from these sources:

Where we collect personal information from

Data you give us:

When you talk to us on the phone or in person with our sales team

When you use our websites

In emails and letters

When you buy our products and services – this includes banking details for billing

Data from third parties:

Companies and people who know you that pass us your details

Credit reference agencies

Reputable data suppliers

We also obtain data from publicly available sources such as information held in Companies House, and information about you that is openly available on the internet.

WHO WE SHARE YOUR PERSONAL INFORMATION WITH

Red Sky Telecom Ltd will not pass on your personal data to third parties unless: it is a requirement of the service or product you have with us, where this will be detailed within the contract, if it is a prerequisite to the service or product you intend to have with us, you will be notified beforehand, or it is a legal requirement to do so.

Network service providers who provide the service agreed in your contract

Other service providers if purchased through us, e.g. insurance companies

Companies we have a joint venture or agreement to co-operate with

Companies we have contracts with, to provide you with the services agreed in your contract, e.g. device repair centres

If you use direct debits, we will share your data with the Direct Debit scheme

Debt collection agencies or other debt recovery organisations

Law enforcement agencies, regulatory organisations, courts or other public authorities if we have to, or are authorised to do so by law

In the event that we sell or buy any business or assets, in which case we may disclose your personal data to the prospective seller or buyer of such business or assets as part of the process of evaluation and to ensure continuity of service

Some of the data that we collect from you may be transferred to, and stored at, a destination outside the European Economic Area (“EEA”). It will also be processed by staff operating outside the EEA who are owned by and solely work for us. This includes staff engaged in the provision of support services. We will take all steps necessary to ensure that your data is treated securely and in accordance with this privacy policy and the General Data Protection Regulation (GDPR), and we have the necessary legal contract in place to fulfil these services.

CREDIT CHECKS

When you make a request for the supply of any products or services from us or any of our business partners and during the course of any such supply we may carry out credit checks on you at any time. We will only use licensed credit references agencies but such agencies will keep a record of our search on your credit record.

We may search the electoral roll to verify your address.

We may use credit searches and other information, which is provided to us or the credit agencies, about you and those who are linked financially to you, if credit decisions are made about you, or other members of your household.

We’ll use this data to:

Assess whether you or your business is able to afford to make payments
Make sure what you’ve told us is true and correct
Manage accounts with us
Trace and recover debts
If, at any time during the provision of any goods and services to you, you fail to meet our credit conditions, we will contact you.

You can request a copy of your credit record by writing directly to the credit agencies.

AUTOMATED DECISION MAKING

Red Sky Telecom Ltd does not use automated processes for decision making. We may use a credit reference agency to perform credit checks when you apply for products or services with us however this is not an automated process, we use the credit reference agency’s recommendations and then we will manually review and make our decision based on this and other factors.

HOW LONG WE HOLD YOUR PERSONAL INFORMATION FOR

The length of time we retain your information is dependent on what we are holding and why we are holding it. We will not keep your information for longer that is necessary for our business or legal requirements.

Red Sky Telecom Ltd may process personal data for up to 7 years if you are a prospective customer and for the length of your contract plus 7 years if you become a customer. This is in keeping with our legitimate interests and contractual obligations.

We may also store personal data for up to 7 years for any of the following reasons:

Respond to any questions or complaints
To show that we treated you fairly
To maintain records to comply with legal and regulatory rules that apply to us
In keeping with our legitimate interests and contractual obligations
We may store your personal data in paper or electronic formats, both of which are stored securely and based on the guidelines as specified in ISO/IEC standards 17799, 27001 and 27002.
We also have processes in place to securely dispose of data we no longer require.

MARKETING

We may use your personal information to tell you about relevant products and offers. This is what we mean when we talk about ‘marketing’.

The personal information we have for you is made up of what you tell us, and data we collect when you use our services, or from third parties we work with.

We study this to form a view on what we think you may want or need, or what may be of interest to you. This is how we decide which products, services and offers may be relevant for you.

We can only use your personal information to send you marketing messages via email or text if we have your consent to do so.

We may phone you to offer these services using our ‘legitimate interest’. That is when we have a business or commercial reason to use your information. It must not unfairly go against what is right and best for you.

You can of course tell us if you wish to opt out of these calls at any time, either verbally whilst on the phone or by using the contact form on this page. If you change your mind you can update your choices at any time by contacting us.

You can ask us to stop sending you marketing messages by contacting us.

Whatever you choose, you’ll still receive other important information relating to your existing products and services.

If you change your mind you can update your choices at any time by contacting us.

HOW TO GET A COPY OF YOUR PERSONAL INFORMATION (INFORMATION REQUEST)

In compliance with your rights detailed above, you can request copies of all the personal information we hold on you. This is known as a “Information Request”, “IR” for short.

There are several ways of applying:

Complete the form on our website

Email: privacy@redskytelecom.com

Telephone us on: 0330 333 9293

Use the Live Chat feature on our website

By writing to our Head Office

To make sure we are only sending the information to someone authorised to have it, we may at our discretion require you to provide two forms of ID from the below list:

Passport

Driving licence

Birth certificate

Utility bill (from last 3 months)

Current vehicle registration document

Bank statement (from last 3 months)

Rent book (from last 3 months)

IF THINGS GO WRONG AND YOU WISH TO MAKE A COMPLAINT

In the event that you wish to make a complaint about how your personal data is being processed by Red Sky (or third parties) please visit our data privacy complaints policy.

REDSKY GDPR OWNER CONTACT DETAILS

Contact Name: Ross skillicorn – GDPR Owner

Address: Building 7, Queenspark, Queensway North. Team Valley, Gateshead, Tyne & Wear, NE11 0QD

Website: www.redskytelecom.com

Email: privacy@redskytelecom.com

Telephone: 0330 330 9293

SUPERVISORY AUTHORITY CONTACT DETAILS

Contact Name : ICO – Information Commissioners Office

Address: Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF

Website : https://ico.org.uk/

Email: casework@ico.org.uk or the contact form at: https://ico.org.uk/global/contact-us

Telephone: 0303 123 1113

WEBSITE & LIVE CHAT

With regard to each of your visits to our website we will automatically collect technical information, information about your visit, including the full Uniform Resource Locators (URL), clickstream to, through and from our site (including date and time), products you viewed or searched for, page response times, download errors, length of visits to certain pages, page interaction information (such as scrolling, clicks, and mouse-overs). However we do not collect the Internet protocol (IP) address used to connect your computer to the Internet.

Live Chat currently collects and stores your IP address.

Our website uses cookies to distinguish you from other users of our website. This helps us to provide you with a good experience when you browse our website and also allows us to improve our site. For detailed information on the cookies we use and the purposes for which we use them, see our Cookies Policy.

JOB APPLICANTS

All the above applies for job applicants except for the below substitutions.

What we use your personal information for our reasons our legitimate interests
Making decisions who to employ
Making sure company property is safe and secure
Check for criminal convictions
Our legitimate interests
Our legal duty
Find and manage employees to ensure efficient running of the business
Quality Control and Monitoring
Security and safety of visitors, staff and assets

Type of personal information Description

CCTV If you enter any of our buildings your images may be captured on CCTV
Contact Where your place of work is and how to contact you
Communications What we learn about you from letters, emails and conversations between us
Criminal Convictions If you are offered a position in certain areas/job roles we may apply for a basic disclosure
Education Details of your qualifications and education
Employment History Details of previous employers and references
Other Personal Information Details of hobbies etc that you provide in your cv or application

Where we collect personal information from

Data you give us:

When you apply for a job with us

Data from third parties:

Information from people and organisations you put us in contact with, i.e. references

WHO WE SHARE YOUR PERSONAL INFORMATION WITH

Red Sky Telecom Ltd will not pass on your personal data to third parties unless: it is a legal requirement or you ask us to do so.

Where we collect personal information from

Government agencies like HMRC to provide income tax and NI contributions